The Office of the Clerk

Overview - The Volusia County Clerk of the Circuit Court

The Clerk of the Circuit Court is an elected Constitutional Officer whose authority and responsibilities are set forth in the Florida Constitution and Florida Statutes. The Clerk serves both the County and Circuit Courts and as the Recorder of the Public Records.

The Clerk has many duties and responsibilities, including recording property transactions, attending and supporting all court proceedings, assisting victims of domestic abuse, processing child support payments, collecting court fees and fines, administering court-ordered sales, and processing marriage and passport applications. These responsibilities require the Clerk's Office to efficiently handle and manage not only millions of public records, but also millions of dollars of public money. Money generated by these and other activities is deposited in the Clerk's Office and distributed to the appropriate recipients upon order of legal or statutory authority, such as a judge.

About the Clerk

Diane M. Matousek was elected to her first four-year term as Volusia County Clerk of Circuit Court in November 1992 and has been re-elected since then. Prior to her election, she was a veteran employee of the Clerk’s Office. As a public servant, Diane has adopted “Setting the Standard for Public Service” as the motto for the Clerk’s Office.

Mission Statement

The Office of the Clerk of the Circuit Court is dedicated to providing quality, efficient, courteous and professional service to the public, court system, and related agencies. Constantly striving for improvement is a key element to our success.

Service and Assistance

Providing the highest level of service and assistance to the public takes the collective effort of many. Our numerous achievements are a direct result of the inherent talent, enthusiasm, pride and years of dedicated service of the employees of the Clerk of the Circuit Court.


Continuous employee education and training is imperative to any successful organization. Employees are afforded the opportunity to participate in extensive on-site training as well as educational seminars which focus on basic concepts and tools that can be applied to their daily work environment.


Technology plays a significant role in the Clerk’s Office. As the judicial system continues to respond to an increasing caseload, automation is essential for capturing, compiling and managing vital information.

Online access is available to individuals, law firms, title companies and businesses interested in viewing the official records or case information from the convenience of their home or office. The investment to the customer is minimal while their savings are substantial.


The Office of the Clerk of the Circuit Court is committed to the highest ethical standards in government and to providing quality service in the most cost efficient manner.

Duties and Responsibilities

The Clerk of Circuit Court is the custodian of all records filed in the County and Circuit Courts, as well as documents recorded in the Official Records. The Official Records is a permanent repository of documents such as deeds, mortgages, liens, court orders, marriage licenses and affidavits of domicile. Copies of any document may be made upon request and payment of the statutory fee. Specialized searches may also be performed upon payment of the statutory fee.

Additional services available to the public include faxing, dial-in access to the Clerk’s computer system, and escrow account services.

Official Records

Official Records consist of documents relating to property transactions (such as deeds and mortgages), court-ordered judgments (such as restitution for victims of crime), marriages, divorces, power of attorney and probate (wills and estates.) The Clerk maintains these records through paper copies, microfilm and an online Public Record Search.

Fees and Fines

The Legislature enacts laws, subject to the Governor’s veto, which determine the fees charged and the fines collected by the Clerk’s Office.

The Clerk’s Office accepts Money Orders and personal checks. If a check has previously been dishonored, the Clerk’s Office may require that payment be made in cash, money order or cashier’s check. The following transactions always require payment in cash or cashier checks (no personal checks):

  • Transferring a Claim of Lien on real property to a cash or bond security
  • The payment of court-ordered restitution
  • The payment of rent into the Court Registry
  • Payment of misdemeanor and felony fines and costs arising out of dishonored check related charges
  • Bail Bonds (bonding company checks will be accepted)
  • Tax Deed sales
  • Foreclosure sales

Credit and Debit Cards are accepted in some departments, but require a valid picture ID matching the name on the card and will add a non-refundable fee of 3.5% to your payment.

Payments made online on will have a non-refundable service charge of 3.5% of the payment. This fee is charged by and the Clerk’s Office does not retain any part of it.